Point No. II

Powers of the Managing Director

1. POWERS DELEGATED TO THE SECRETARY

2. DELEGATION OF POWERS TO GENERAL MANAGER(P&A)

3. POWERS DELEGATED TO GENERAL MANAGER (F&A)

4. POWERS DELEGATED TO THE GENERAL MANAGER (B&L)

5. POWERS DELEGATED TO THE GENERAL MANAGER (M&QC)

6. POWERS DELEGATED TO THE EXECUTIVE ENGINEER

7. COMPUTER – CELL

8. The following powers are delegated to the Regional Managers

Powers of the Managing Director

The Managing Director shall act as Controlling and Distributing Officer in respect of all funds of the Corporation and shall operate account either singly or jointly with a Director or any Officer of the Corporation authorized in this behalf by the Board of Directors from time to time and to draw, accept and endorse bills of exchange and other instruments in the current and authorized business of the corporation and to sign all other accounts, receipts and documents connected with such business.

The Managing Director shall organize and supervise the office of the Corporation, maintain discipline and exercise such powers in connection with appointments, promotions, termination of service and other disciplinary matters and leave of the staff of the Corporation as may be vested by the Board of Directors, in this behalf and to allocate duties to the staff and make such other arrangements as may be necessary for the efficient discharge of the functions of the Corporation.

1. POWERS DELEGATED TO THE SECRETARY

Payment of Annual subscription of Telangana Chambers of Commerce/ Government Gazette.

Payment of fees and expenses (up to Rs.3,000/-) to Government Pleader/Legal Advisor for attending Court cases relating to land acquisition cases.

Payment of charges to Director of Printing & Stationery for publishing notification in Government Gazette relating to amendments under TGSWC Regulations, 1965/TGSWC Employees Regulations, 1965.

Incurring expenditure up to Rs.5,000/- for arranging lunch/dinner in connection with the visit of officials from CWC/SWC etc., or on the eve of conferences of Regional Managers/Fertilizer officials including purchase of mementoes.

Payment of charges for printing the Annual Report with the approval of the Managing Director.

Payment of Advance amount of Rs.10,000/- to be kept as deposit with the revenue authorities for making payment to news papers for publishing the DN & DD proposals (As per G.O.).

Signing of proposals for acquisition/alienation of land with prior approval of the Managing Director.

Attending to meetings, Legislative work, work relating to Association of SWCs and matters of urgent importance.

                          Sign the Vakalat Forms and Counter affidavits on behalf of the Corporation

2. DELEGATION OF POWERS TO GENERAL MANAGER(P&A)

1. Sanction of :

a) Earned Leave and Medical Leave in respect of prior approval in case of all employees other than Secretary, Executive Engineer, Construction Engineers, General Managers, Regional Managers and Warehouse Managers Gr.I and equivalent cadres. In cases of post-facto approvals of above mentioned leaves, approvals of the Managing Director have to be obtained for all cadres of employees.

b)Encashment of leave in respect of all employees other than Secretary, Executive Engineer,Construction Engineers, General Managers, Regional Managers and Warehouse Managers Gr.I and equivalent cadres.

c) Sanction of LTC in respect of all employees other than Secretary, Executive Engineer, Construction Engineer, General Managers, Regional Managers and Warehouse.

d) Permission to move personal effects to all employees except Secretary, Executive Engineer, Constructions Engineers, General Managers and Regional Managers.

e) Sanction of Annual Increments, P.F. Increments and Pay Fixation, in respect of all employees other than Secretary, Executive Engineer, Construction Engineers, General Managers, Regional Managers and Warehouse Managers Gr.I and equivalent cadres in consultation with General Manager (F&A).

2. Sanction of Advance for purchase of :
a) Bicycles within the limits of budgetary provisions.

3. Training Programmes (up to Grade-III Warehouse Managers level).

4.Payment of Leave Salary and Pension Contribution in respect of all Officers on deputation jointlywith General Manager (F&A).

5. All matters pertaining to installations, shifts, etc., of telephones at Head Office and field units including Regional Offices.

6. Monitoring of tour programmes of the Regional Managers, sanctioning of petrol allowance toeligible employees up to Gr.II Warehouse Managers and equivalent cadres.

7. Sanction and payment of Leave Salary and Pension Contribution and re-imbursement of MedicalExpenses to the employees working on deputation basis.

3. POWERS DELEGATED TO GENERAL MANAGER (F&A)

1.Monitoring of receipts, payments, income-expenditure progress of all Warehouses and briefing The Managing Director every Monday.
2.Approval of Tour Programme of staff working under him, whenever they are deputed for realization of bills.

3.Imprest Bills of Head Office.

4.Sanction of P.F. Loans to all employees up to Gr.III Warehouse Managers and equivalent cadres within the frame work of rules. For any special relaxation the file should be submitted to Managing Director.

5. Drawal of interest on P.F. investment from Banks/Post Offices/RBI and operation of P.F. account with prior approval of the Managing Director.
6.To issue cheques up to a payment of Bills amounting up to Rs.2,00,000/- under joint signature along with Secretary or General Manager(M&QC) or General Manager(B&L) after the approval of the Managing Director. Cheques for payment of more than Rs.2.00 lakhs shall be put up for signature of the Managing Director.
7.To pass Pay Bills – Head Office & Warehouses.
8.To pass Bonus Bills after the sanction is given for such payments by the Managing Director.
9.To monitor imprest bills of Warehouses passed by the Regional Managers and brief the Managing Director every fortnight.

4. POWERS DELEGATED TO THE GENERAL MANAGER (B&L)

1. Reservation of godown space to all bulk depositors and correspondence.
2. Sanction of License Fee as per the rules.
3. To sanction godowns rent up Rs.1.00 per Sq.Ft. per month while the proposals up to Rs.0.75 ps/sft will be approved by the Regional Managers concerned.
4. To sanction of shifting charges up to Rs.5,000/- at a time on receipt of proposals from Regional Managers concerned.
5. To release all EMDs/SDs collected from H&T Contractors after expiry of their contract period.
6. To release EMDs of all unsuccessful H&T Contractors who are fifth lowest, and above immediately after the tenders are approved and to release EMDs of other unsuccessful tenderers after the contract is awarded and agreement is received from the appointed contractor.
7. To sanction advance not exceeding Rs.5,000/- at a time towards departmental H&T work where there is no permanent/adhoc H&T Contractor in consultation with General Manager (F&A).
8. To release the tender publication bills received from Telugu Samacharam etc., and to publish H&T notification as per the rules.
9. All the Bills regarding H&T and Godown Rents shall put up to the Managing Director for approval.

5. POWERS DELEGATED TO THE GENERAL MANAGER (M&QC)

1. To sanction an amount up to Rs.3,000/- at a time for expenditure towards repairs to equipments, payment of freight for arranging local dispatches or receipts.
2. Forwarding gain/loss statement pertaining to food grain storage falling below the range of 1.5% in a period of one year.
3. To place order with the suppliers (approved by C.P.C) for purchase of Insecticides/ Fumigants at the C.P.C. approved rates with the approval of the Managing Director each time.

4. Sanctioning of advance up to Rs.25,000/- to the Warehouse Managers for meeting the expenditure on salvaging, operation in the event of damages to stocks due to fire, floods, cyclones, etc., in consultation with the General Manager (F&A) and disposal of damaged stocks after inviting tenders/quotations and refund of EMDs to the tenderers.

5. Disposal of obsolete articles like dunnage, polythene covers and other unserviceable articles shall be arranged through towards and approved for acceptance by the Managing Director.

6. Convener, Purchase Committee.
7. All the Bills regarding P&M charges shall put up to the Managing Director for approval.
8. Purchase of Stationery up to the value of Rs.2,000/- (local) each time within the limits of budget.

9. Printing of forms, registers, publicity material, etc., with the approval of the Managing Director.
10. Maintenance and repairs of office equipment including servicing of office equipment such as AirConditioners, Air Coolers, Xerox Machines, Intercom installations, etc., subject to a maximum limit at a time up to Rs.5,000/- within the budget allocation jointly with General Manager (F&A). For higher sanctions approval of Managing Director is necessary.

6. POWERS DELEGATED TO THE EXECUTIVE ENGINEER

1. Sanction/Drawal/Authorisation/Ratification of Advance/Expenditure up to Rs.10,000/- on each item of purchase/works for the purchase of Ammonia Papers, Roofing, Compound, ‘J’ Bolts, to attend to small repairs and maintenance to godowns, roofs, air-inlets, ventilators and ancillary works, minor construction works, stacking or restacking of cement and sheets, etc., municipal sanctions, miscellaneous expenditure pertaining to Engineering Section, authorizing payment excess over tender amounts at final bill stage, entrustment of works on nomination at estimate rates, in consultation with the General Manager (F&A).
2. Payment of Municipal Taxes for Corporation owned godowns etc., and property taxes.
3.Monitoring repair, maintenance and fuel utilization of vehicles at Headquarter and Regional Offices.

4. Payment of Bills shall be made after approval of the Managing Director.

7. COMPUTER – CELL

1. It will report directly to the Managing Director.
2. General Managers, Secretary, Regional Managers and Warehouse Managers shall furnish data as required by the Computer Cell promptly.
3. General Managers, Secretary shall coordinate to ensure timely update of data, website, etc.

8. The following powers are delegated to the Regional Managers

1.Scrutiny, passing and payment of all TA Bills of Warehouse Managers and all other staff working at Warehouses in their respective Regions. However, the Regional Managers’ TA Bills will come to the Head Office for passing and payment.

2.Scrutiny, passing and payment of Imprest Bills of all Warehouses in their respective Regions.

3.Scrutiny, passing and payment of Telephone Bills, Electricity Charges and Water Bills of Warehouses. Standards are laid down separately.

4.Payment towards Warehouse License Fee.

5.Payment towards shifting and restacking charges up to Rs.20,000/- . Shifting and restacking cost not exceeding Rs.2,000/- per godown.

6.Payment towards repairs and maintenance of godowns up to Rs.5,000/- immediate in nature backed by estimates prepared.

7. Payment towards Freight and Transport Charges up to Rs.20,000/- per annum and not exceeding Rs.2,000/- per month.

8.Local purchase of Insecticides up to rs.2,000/- per month in unusual/emergency cases.

9.Write off sanction for unserviceable articles up to a value of Rs.10,000/- per annum and not exceeding Rs.1,500/- per Warehouse and their disposal by following prescribed procedure.

10.Disposal of old newspapers, unserviceable empty gunnies and other scrap materials duly following the prescribed procedure.

11. Sanction and payment towards Obsequies charges.

12. Sanction and payment towards Stitching charges towards Leveries.

13. Account should be rendered before the 10th of the succeeding month for the expenditure incurred. Necessary formats are enclosed herewith in which accounts will be rendered by the Regional Managers under their signature.

14.To begin with an amount of Rs.2.00 lakhs will be sent to Regional Manager and they are hereby informed to open an Account with SBI or SBH as the case may be.

15.They are authorized to sign cheques up to a value of Rs.20,000/- on single signature.

16. Copy of monthly bank account should be sent to Head Office by 10th of succeeding month.

17.Complete expenditure including fuel, major repairs and other administrative expenses per each Regional Office is limited to Rs.50,000/- per month. Expenditure exceeding this must be cleared by the Head Office.

18. Accounts Books to be maintained at Regional Office with the help of the Accounts Clerk. Replenishment of Imprest Account is possible only after the account for the expenditure incurred is rendered.